MIDAS Leadership Message

The MIDAS Project team sat down with FSA Administrator, Juan Garcia, to discuss his priorities, FSA, and MIDAS.

FSA Administrator Juan Garcia sitting in front of the American and USDA Flags
Juan Garcia
Administrator
Farm Service Agency

1. What are your top three priorities?

Our core mission is always our top priority, which is to provide a safety net of programs and farm credit for American farmers and ranchers. Through these efforts, FSA plays an important role in maintaining the viability of farm-related businesses, and supporting the strong economic standing of rural America. That means continuing to deliver the 2008

Farm Bill programs that are still underway, such as the 2011 SURE program. The signup for this program is just around the corner and in many states will create a major workload due to the various disaster events in 2011. Additionally, divisions such as Commodity Operations continue their good work to bring the bounty of American farms to international food aid partners and USDA feeding programs, work that is often less celebrated but very important, and always ongoing.

The second priority is to prepare to implement a Food, Farm and Jobs bill as soon as it’s passed by Congress. Disaster programs and loans programs in particular will be in demand due to this year’s severe drought, so we must be ready to assist producers in these areas and hit the ground running.

In order to maintain the high level of service for FSA customers it is of vital importance to find ways to make the best use of our agency’s fiscal allocation. During the 2012 fiscal year, field, state, and headquarters employees have done an outstanding job of maintaining services with diminished budgets, but it has come at a price. It is important that employees know we continually assess our fiscal resources and search for innovative ways to maintain sustainability in employment and in providing employees with the resources they need to conduct business the way it should be conducted.

2. What are the important FSA accomplishments you want to highlight?

There are so many accomplishments worth noting. FSA employees completed signup of the DCP and ACRE programs even though the signup period was late in getting started. At the same time, employees worked with producers to process 2010 SURE applications and complete 2012 acreage reports. On top of that, CRP signup was underway, along with ongoing farm loan servicing activities – these past eight months have just been jam-packed with work.  Our folks have done an outstanding job of getting it all done.

Most visible to the public have been our efforts to rally behind farmers and ranchers during this historic drought. FSA has taken great strides this summer to streamline our disaster designation process to get Secretarial Designations processed more rapidly; we’ve also added program flexibility to our conservation programs to alleviate the hay and pasture shortages faced by livestock producers. We will continue to exhaust all our resources and capabilities to ensure farmers and ranchers have the full support of USDA during this difficult time.

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Update from Kansas City: Modernization Program Integration

By: Christine Claussen

Christine Claussen sitting at her desk

Christine Claussen

The Farm Service Agency’s (FSA) modernization program consists of seven initiatives that aim to deliver a core set of integrated IT services to USDA staff and customers. In order for this modernization program to be successful, the various initiatives must collaborate to realize integration points and deliver the most comprehensive and effective solution.

Through the USDA Financial Management Modernization Initiative (FMMI), FSA’s Office of Budget and Finance (OBF) is partnering with the Office of the Chief Financial Officer (OCFO) to replace the current administrative and program ledger systems with a modern, integrated and Web-based core financial management system. At the completion of this modernization effort, all 29 USDA agencies will use FMMI for financial operations.

The MIDAS and FMMI programs intersect in several ways to deliver Farm Programs and obtain the desired financial outcomes (e.g. obligations, disbursements, creating a receivable) for FSA customers. In the future, MIDAS and FMMI will integrate seamlessly using SAP, the commercial off-the shelf (COTS) enterprise resource planning (ERP) package chosen for this modernization program. Though MIDAS will use the Customer Relationship Management (CRM) component and FMMI will use the ERP Central Component (ECC), these two SAP elements exist in the same SAP landscape with tested/proven integrations. Additional SAP configurable system set-ups, such as “Master Data”, were developed specifically for MIDAS under FMMI’s established formats to assist with consistent reporting across the SAP landscape.

FSA and OCFO have provided dedicated resources from both the MIDAS and FMMI teams to work collaboratively and ensure FMMI/ECC processes deliver the desired results for MIDAS programs. FSA is anticipating much activity in the coming months for both the MIDAS and FMMI programs, and both initiatives look forward to their continued integration.

Want to learn more about FMMI and MIDAS relationship and integration points? Visit the FSA-FMMI website for some FAQs and answers: http://fsaintranet.sc.egov.usda.gov/fmmi/frequently_asked_questions.htm

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MIDAS Training Update

By: Elizabeth Miller

Elizabeth Miller, MIDAS Training Team Lead, sitting in front of the American Flag

Elizabeth Miller
MIDAS Training Team Lead

As MIDAS gets closer to Go-Live, it is more important than ever to ensure the right training is in place at the right time. There is a lot of excitement and interest in MIDAS training from the Office of the Secretary to our state and county office employees.

The MIDAS training team has been working hard to deliver and implement quality training strategies. MIDAS Deployment 1.0 will be delivered in three phases:

  • Foundational education sessions: 5-10 minute self-paced sessions intended to provide an overview of MIDAS;
  • Web-based, pre-requisite courses: Self-paced, online courses that are available on-demand and provide basic navigation and an introduction to Business Partner, GIS and reporting;
  • Instructor-led training: Hands-on computer training that will be conducted in small classrooms and provide simulations, exercises and examples.

Training for Deployment 1.0 will be offered to over 9,000 state and county office employees. The goal is to provide comprehensive training that will allow state and county office employees to perform their job tasks effectively in the new SAP platform.

The MIDAS training team will use a tiered train-the-trainer approach that will leverage state and county office staff to deliver training across their state. Through a joint effort, the state offices, DAFO, DAFP, and MIDAS team have finalized a list of super users. The super users will train the state trainers who, in turn, will train the state and county office employees. Super users will support system testing, training development and delivery, Go-Live, and post Go-Live activities. The team is currently partnering with the state offices to determine training locations and the sessions needed in each state.

Please take a few minutes to review the first session, “MIDAS 101 Overview”. The session can be accessed by visiting the Training tab (link: http://www.fsa.usda.gov/FSA/midas?area=train&subject=landing&topic=landing) on the MIDAS website (link: www.fsa.usda.gov/midas) and selecting, “Click here to access the MIDAS Foundational Learning Sessions PowerPoint Presentation”. The MIDAS 101 Foundational Learning Session is not intended for training. The session is for informational purposes only. Additional guidance will be provided for future foundational education sessions.

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GIS Integration in MIDAS Synchronizes Multiple Business Processes

By: The MIDAS Project Team

The integration of GIS with farm records and acreage reporting will have implications across all systems in MIDAS. CLU/field level data will be included in the new Farm Records System, which is very similar in design to the existing Web-based farm records system. This integration will combine multiple business processes and systems into one, resulting in time savings and eliminating discrepancies when compared to the current manual process of updating and synchronizing the same data in two separate systems.

Employees can prepare now by ensuring CLU data is updated to avoid delays in the future. Ultimately, all inaccurate data will need to be resolved before accurate information can be provided to a producer with affected data. To avoid making a producer wait for service while inaccurate data is corrected, it is important that the CLU clean-up activities are completed now. For more information regarding GIS in the new MIDAS system, please review the GIS FAQs on the MIDAS website: https://askfsainternal.custhelp.com/app/answers/list/c/296. Note: you must be connected to the USDA network to access the GIS FAQs.

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Idaho Change Agent Takes on New Role as MIDAS Business Process Analyst

By: Janie Hudson

Headshot of Janie Hudson

Janie Hudson
MIDAS Business Process Analyst

For the past year, I’ve been anxiously awaiting the MIDAS jobs to be posted. When the positions were finally announced, I began to assess the role of a business process analyst against my qualifications. I served as the Idaho change agent for the past year, had 22 years experience as a program technician, and served six years as a county executive director (CED).

After doing some research, I found that a business process analyst is defined as someone who “analyzes the existing or ideal organization and design of systems, including businesses, departments and organizations.” I thought about this definition in terms of my career at FSA to see if my skills and abilities fit the description. I was very familiar with the “business” itself, FSA, and confident in my knowledge of the farm programs and farming/ranching operations in general. The “analyst” term made me think a bit harder about my past roles and what I could bring to this one. I read further about business analysts bringing structure and formulization of requirements to a process and realized that I did have the necessary skills to be an analyst.

I found that I analyze various situations at both work and home. As a coach for 15 years, every time a new season rolled around and a fresh group of girls hit the gym, I analyzed each of their strengths to build upon; their weaknesses to alleviate them; and with strong communications skills, formulized and structured my team. I can use these skills along with the skills I’ve gathered over my career at FSA to succeed in the business process analyst role.  In my MIDAS role, I can take suggestions from the change agents to build on the good points of our programs and to improve the development areas to come up with an end product that will serve FSA for many years to come. I am honored and excited to be a part of this team and can’t wait to see what the next two years bring this change agent turned business process analyst.

 

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MIDAS and FMMI – Teaming Up for FSA Efficiency

By: JoLynn Khan

The Financial Management Modernization Initiative, or FMMI, is a program (which includes an SAP system) supported by the Office of the Chief Financial Officer (OCFO) to modernize USDA department and agency financial and administrative payment and program general ledger systems. FMMI is commonly referred to as USDA’s Core Financial System.

The objective of FMMI is to provide the Farm Service Agency (FSA) and the Commodity Credit Corporation (CCC) with a single integrated financial system for consistency in program delivery and financial reporting, and to improve overall financial accountability. To accomplish this, it is anticipated the FMMI system will ultimately subsume all current legacy applications performing core financial functions. FMMI is run on ERP Central Component (ECC), an SAP product consisting of several core financial processes.

FMMI directly relates to MIDAS, as both are involved in the future day-to-day processes of most state and county office employees. First, MIDAS generates customer and business transactions (such as applications, agreements, and acreage reports) via its Customer Relationship Management (CRM) component. Activities and transactions in MIDAS trigger corresponding system accounting documents, which are passed from CRM to ECC. This handoff triggers several financial processes and transactions to occur in FMMI (such as recording of fees and invoices, disbursements, loan receivables).  In turn, as related activities and transactions are conducted in FMMI, notifications and updates are regularly passed back to MIDAS, so the systems stay closely in sync. This assures that field employees will have visibility into key loan and producer financial standing.

For more information about the integration of MIDAS and FMMI, please read the FMMI FAQs: http://intranet.fsa.usda.gov/fmmi/frequently_asked_questions.htm. These FAQs will be updated periodically. Note: you must be connected to the USDA network to access the FMMI FAQs.

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MIDAS Drives Towards Go-Live: A Call to Action For All Employees

By Amy Allison, MIDAS Program Manager

The MIDAS Project is accelerating through Realization and the project team continues to drive forward toward Go-Live. As the MIDAS program manager, my responsibility is to ensure the successful delivery of the future system. In doing so, I strive to reinforce the importance of cost, schedule and performance to all project team members. To ensure a timely and effective delivery of MIDAS, my priorities revolve around staying within budget, ensuring the project remains on schedule, and building a final product that is sustainable and the best possible option for our farmers, ranchers and employees.

Looking back over the past few months, the project has achieved numerous accomplishments.  MIDAS is introducing several best practices within FSA that may be modeled for future programs. One example is the gate reviews, or meetings, where the project takes a pause to review overall project health. The goal of these reviews is to ensure that MIDAS is spending its budget wisely and continues to meet business requirements. The gate review is a Pass/Fail event based upon the final vote of an overseeing board, and MIDAS has successfully passed the two gate reviews that have occurred to date: the Solution Requirements Review in December 2011 and the Critical Design Review in March 2011. MIDAS continues to leverage best practices and introduce new ways of conducting business to guarantee the solution meets the needs of Farm Programs’ business.

As the team prepares to deliver MIDAS, assistance from the field will become critical to the success of the project. Currently, the team is finalizing the testing and training plans and soon will reach out to the field through DAFO to identify resources to support these plans. Testing will begin in June and will be the first opportunity to see the new system and run test scripts. This will allow the project to gain feedback on progress and identify any defects within the system.

Prerequisite training may begin as early as July and will be the first chance for the field to solidify their understanding of the functionality being delivered. It also will enable a broader comprehension of inputs and outputs to the new system as part of the end-to-end process.

In the meantime, there are several things all employees can do to help engage and prepare for MIDAS. It is important to ensure all SCIMS, Farm Records, and Acreage Reporting data are accurate by cleaning any duplicates, ensuring consistency in the use of capital letters, and checking addresses for accuracy. In addition, the field can stay informed by reaching out to their state Change Agents. The project is reaching exciting milestones and, for the first time, the field will see the shift from the program view to the process view that has been discussed in forums such as CAN meetings, NASCOE, and SED meetings.

The project team, including myself, greatly appreciates the support received thus far and we look forward to further strengthening our partnership with the field.

Amy Allison serves as the MIDAS Program Manager, FSA

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An Update From Kansas City

By Loretta Burns

Maintaining a balance between FSA program delivery and developing the MIDAS solution can be difficult, but the MIDAS team is continuing to make great strides, pressing toward an Acreage Reporting solution with GIS integration for the 2013 crop reporting cycle.

In March and April, a contingency of IT staff traveled to New Orleans to work with our Office of the Chief Financial Officer (OCFO) and National Finance Center (NFC) partners on the technical architecture to address topics including the integration of the FSA Web farm, GIS, and NFC FMMI environments to support MIDAS. The Technical Architecture Group will continue to work over the coming months to ensure a seamless operation of the end-to-end technical environment. In addition, the Solution Architecture Group comprised of business and IT representatives from FSA and OCFO, are focused on addressing integration issues of the MIDAS/FMMI business processes. Collectively, these two working groups are addressing the spectrum of business and technical issues to protect the scope, schedule and budget of the modernization initiatives.

Looking ahead to Deployment 1.1, MIDAS Business Partner will replace SCIMS as the system used for maintaining customer data. SAP’s Customer Relationship Management (CRM) capability will bring FSA closer to the industry standard for managing customer relations. Blueprinting will continue this summer to complete the business requirements for Business Partner and to support Marketing Assistance Loans (MAL). Deployment 1.1 will not only provide a modernized MAL business process but also will bring us one step closer to retiring the AS400/S36. The accomplishments of the integrated DC and KC team are driving MIDAS forward on its path to deliver a modernized, high quality solution for our customers in the field offices, farmers and ranchers.

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Acreage Reporting Functionality in MIDAS

By Gwen Uecker

Imagine a system where farm records, GIS, and acreage reporting are integrated. MIDAS provides this opportunity to streamline processes for the user and, ultimately reduce inefficiencies. With MIDAS, the future system will integrate Farm Records, GIS, and Acreage Reporting, enabling a seamless experience.

Gwen Uecker, Business Process Analyst for Acreage Reporting, identified several of the benefits of MIDAS, including:

  • Farm, tract, and field information is automatically populated to the Acreage Report (allows the user to see the field/subfield reported in GIS)
  • Built-in business rule calculations and validations
  • Automatic calculation and deduction of skip rows and turn areas from the field acres
  • Automation of the late-filing process
  • Verification of signature authority within fiduciary file or farm operating plan

The new system also has many of the useful features seen with CARS but takes these processes one step further. Gwen noted that, “MIDAS has all the features the user likes about CARS and more. It has a default crop table like CARS, but it also provides suggestions while typing just like Outlook and Google. It allows for bulk copy like CARS, but also allows the user to copy from a prior years report too.”

These are only a few of the acreage reporting capabilities in the new MIDAS system. If there are any other features you would like to see incorporated into a future release of MIDAS, please contact your Change Agent Network representative and share your ideas. Your feedback is invaluable to the success of MIDAS.

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FSA Modernization Initiative Will Deliver Integrated IT Services to USDA Employees and Customers

 

The Farm Service Agency (FSA) Office of the Chief Information Officer (OCIO) is committed to modernizing information technology (IT) service delivery to serve farmers and ranchers effectively in a 21st century business and IT environment. FSA’s modernization program is built upon the premise of delivering a core set of integrated IT services to USDA staff and customers. These IT services are fundamental components of maintaining FSA’s accuracy and accountability in administering farm bill legislation. Modernize and Innovate the Delivery of Agricultural Systems (MIDAS) is one of seven modernization initiatives currently being undertaken by FSA. Other programs that support the modernization effort are: Enterprise Information Management (EIM); Commodity Operations Modernization; Farm Loan Program Modernization; Geographic Information System (GIS); Web-based Systems Replacing Legacy Program Delivery Applications; and Budget and Performance Management System (BPMS).

The goal of these modernization efforts is to have program-wide, Web-based IT services with reengineered business processes and centralized data to meet the increasing demand for customer self-service. This will result in faster, more accurate reporting and decision-making capabilities. With the use of newer, more secure and more reliable Web-based technologies, FSA will equip and empower employees with the skills and proficiencies to educate enroll, and provide payments and services to customers in a faster and more efficient manner.

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